Education Support – Library Technician

Full Time
Applications have closed

Ballarat High School - DET

Ballarat High School


TIME FRACTION:  38 hours per week, 1.0 EFT

SALARY: ES Level 1, Range 1

EMPLOYMENT PERIOD:  22 February 2021 to 25 June 2021


APPLICATIONS CLOSE:  11th February 2021



Ballarat High School has a long history and tradition of providing a quality education to the youth of Ballarat. While the school has changed physically over its hundred-year history, what has not changed is the significant contribution it makes to many young lives.


Our learning culture is supported by our Ballarat High School Learning Dispositions and the values of Pride, Respect and Responsibility. As a learning community, we are committed to educating the individual learner and focus on developing a growth mindset within our community. Our tradition of academic excellence combined with a long history of outstanding extracurricular programs and a supportive mentor program ensures the development of the whole student.

As a large school, we have a small team structure in place:

•             Years 7 and 8 learning teams

•             Year 9 ARCH Program

•             Years 10 to 12 learning teams

This structure supports every student in a safe and positive learning environment enabling all students to feel connected to their school. Every student is connected to a Learning Mentor, a teacher who will support them with their learning. We have high expectations of our students and teachers. We believe that high expectations encourage students to be responsible for their own learning and behaviour. We value and encourage parents to be actively involved in their child’s learning. We have a number of parent groups (Boat Club and Performing Arts Support) that make a significant contribution to our school.

Please visit for additional information.


The Library Technician will work as a member of the Library team at Ballarat High School and will be responsible for assisting the Librarians in the delivery of information services to students and staff.

This role requires an employee who has had sufficient experience and/or training to enable them to carry out their assigned duties under limited supervision, using established procedures, practices and initial instruction from the Library Leader. They will demonstrate and apply a broad range of skills/knowledge in the area of Information Services.

Problems are solved by reference to established practices and procedures, and the application of initiative, discretion, or judgement in applying them, or by reference to the Librarians.

As an ES staff member, the range of duties may be expanded in the future in accordance with the ES Range 1 Level 1 General Duties.


Library Operations
·         Assist with maintenance and care of the collection and library

·         Maintain authority records

·         Assist with the annual stocktake

·         Manage overdue processes

·         Maintain student and staff borrower records

·         Assist with creating displays relating to current units of inquiry, special events and the promotion of resources

·         Monitor stationery supplies

Circulation Desk Duties
·         Undertake duties at the circulation desk including the operation of the Oliver circulation system

·         Provide a welcoming first point of contact for staff and students

·         Shelve books, shelf check and tidy library resources, maintaining general cleanliness of library collections

·         Assist librarians with active supervision of students in the library with discretion and judgement

·         Receive and deal with initial reference and information queries

·         Provide advice to students and staff with respect to literature and resources they might enjoy

·         Provide incidental training and assistance to students and staff in order for them to access both print and general resources

·         Assist staff and students in the use of online software such as ClickView

Processing Books
·         Copy catalogue new resources, using SCiS records with the support of the librarians

·         Process new library resources and maintain the library collection e.g. mending, covering and re-shelving.

·         Weed resources in accordance with library policy.

General Administration
·         Support staff and students with photocopying and scanning documents, and ensure adequate supplies are available at all times

·         Provide laminating and binding assistance to staff and students, manage the supply of materials and maintain financial records of usage as necessary

·         Collect and distribute library mail and parcels from the school office

·         Perform a range of administrative and support duties as required

Human Resources
·         Assist in the identification of own training needs

·         Participate in a process of Annual Review


Applicants are requested to present a written response to the key selection criteria below:

1.    Demonstrated knowledge and experience of library procedures and practices and the ability to contribute to library programs.

2.    Demonstrated high level skills and experience in ICT, including Oliver library software, MS Office suite, Google Suite and ClickView.

3.    Demonstrated high level communication and interpersonal skills, in line with Ballarat High School core values.

4.    Demonstrated ability to work successfully as a member of a team

5.    Demonstrated ability to work independently and follow work procedures and directions


Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position.


Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at


The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at


The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.


All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.


Appointment of the successful applicant will be made subject to a satisfactory pre-employment conditions check. The successful applicant will be required to hold a Working with Children Card.

A probationary period may apply during the first year of employment and induction support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at


Inquiries regarding the position can be directed to Ms Rosalie Corbett (5338-9000)

Applications addressing the key selection criteria should be submitted via Recruitment Online or forwarded to Mrs Katie Gannon, Personnel Manager marked “Confidential – Library Technician Application”.

A CV including the names of three referees, contact numbers and email addresses should be included in the application.


Tagged as: education support, library, library technician