Education Support – Pathways Co-ordinator

Full Time
Applications have closed

Ballarat High School - DET

Ballarat High School


TIME FRACTION:                                        1.0

CLASSIFICATION:                                       ES Level 1, Range 3

EMPLOYMENT PERIOD:                           27/01/2021 – ongoing

JOB OPENING ID:                                       1201002

APPLY BY:                                                    19/10/2020


Ballarat High School has a long history and tradition of providing a quality education to the youth of Ballarat. While the school has changed physically over its hundred-year history, what has not changed is the significant contribution it makes to many young lives.


Our learning culture is supported by our Ballarat High School Learning Dispositions and the values of Pride, Respect and Responsibility. As a learning community, we are committed to educating the individual learner and focus on developing a growth mindset within our community. Our tradition of academic excellence combined with a long history of outstanding extracurricular programs and a supportive mentor program ensures the development of the whole student.

As a large school, we have a small team structure in place:

•              Years 7 and 8 learning teams

•              Year 9 ARCH Program

•              Years 10 to 12 learning teams

This structure supports every student in a safe and positive learning environment enabling all students to feel connected to their school. Every student is connected to a Learning Mentor, a teacher who will support them with their learning. We have high expectations of our students and teachers. We believe that high expectations encourage students to be responsible for their own learning and behaviour. We value and encourage parents to be actively involved in their child’s learning. We have a number of parent groups (Boat Club and Performing Arts Support) that make a significant contribution to our school.

Please visit for additional information.


Ballarat High Schools Pathways Co-ordinators assist students in year 9-12 plan their pathway, in order to assist them to make informed decisions about their future.

Our three broad aims are that all students will:

·         Develop skills to manage their pathway now and throughout their working lives.

·         Develop knowledge, understanding and experience of opportunities in education, training and employment.

·         Successfully transition from compulsory schooling to further education, training and/or employment.

This position will also undertake the role of VET Co-ordinator. Supporting students undertaking a VET program, taking responsibility for all required administrative tasks and providing expert guidance to staff, parents etc relating to VET provision.

All Year 9-12 students at Ballarat High School have a Pathway Plan. Pathways planning has an individual focus with one adult working with a young person, assisting them to negotiate a pathway and to assist them in following it through.

Another feature of MIPS is tracking the destinations of school leavers. This aims to support students who have left the school, to ensure they are engaged in suitable further training or employment.

Schools must also develop networks and partnerships with the VET Cluster, RTO providers and community agencies, to give students access to all available opportunities.

Attendance during some school holiday periods may be required and would be compensated through Leave Purchase or Time in Lieu arrangements.


The holder of the position will work in partnership with the other Pathways Co-ordinator and closely with the Assistant Principals, Team Leaders, VCE/VCAL Coordinator, and Student Services Team, to implement a pathway and VET program in accordance with Department of Education and Training guidelines.

The key scope of the position may include but is not limited to:

·         Implement and regularly evaluate the pathways planning and VET process and policies at BHS.

·         Provide counselling to individuals and small groups of students about education, training and course counselling.

·         Follow up students exiting the school, to assist them in engaging in further education, training or employment, and maintain a computer database, using the CASES21 software.

·         Facilitate student enrolments into VET programs and provide ongoing support to maximize student learning and success.

·         Maintain and update the equipment and resources in the Career Information Centre.

·         Organise and co-ordinate the work experience program.

·         Provide advice and support to VCAL staff in their organisation of VCAL work placements.

·         Co-ordinate School Based Apprenticeships and Traineeships (SBAT), liaising with all stakeholders.

·         Liaise with the VET Cluster and relevant community groups to engage their support for both individual students and the schools Pathway Planning in general.

·         Provide information about and promote tertiary pathways for Year 12 students and assist with VTAC, SEAS, scholarship and accommodation applications.

·         Maintain accurate records of all student Pathways Plans and meeting notes on Compass.

·         Co-ordinate tasks relating to the VET area, including enrolments, attendance, training plans, assessments, RTO compliance and purchasing agreements, staff qualifications, parent payments and program costs.

·         Assist with parent and student information sessions, regarding subject selections, tertiary entrance, career information, etc.

·         Contribute to developing School Policy, that impacts on the portfolio.

·         Participating member of relevant BHS committees, VET Cluster, Ballarat Careers Education Network (BCEN) etc.

·         Participate in ongoing evaluation of the program to ensure students’ needs are met.

·         Provide accurate data and reports for the School and DET as required.

·         Provide support to staff who are involved in VET programs, pathways planning programs, course counselling etc.

·         Assist with the organisation of course counselling and subject selection for Year 9-11 students.

·         Co-ordinate and distribute a Careers newsletter on a regular basis and contribute to the BHS parent newsletter.

·         Have an awareness and knowledge to work with indigenous and international students and students with a disability.

·         Participate in an annual performance review process.


Applicants are requested to present a written response to the key selection criteria below:

1.    A demonstrated aptitude and enthusiasm for working with young people and exposure to youth oriented environments; in particular schools, training organisations or youth support services.

2.    Excellent communication and interpersonal skills to effectively liaise with students, parents and staff at BHS and community agencies.

3.    A demonstrated ability to identify issues that prevent students achieving success and to develop strategies/programs to support them.

4.    A well-developed knowledge of vocational and assistance programs available to students, and of the supports available through community agencies.

5.    Demonstrated ability to plan strategically, manage complex events and to balance competing demands.

6.    Demonstrated ability to competently use computer software applications and undertake administrative tasks with a high level of accuracy and efficiency.


Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.


The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.


Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at


The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at


All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available online at the Departments Human Resources website at


Enquiries regarding the position can be directed to Mrs. Lesley Thorpe on 03 5338 9000.

Applications should be submitted via Recruitment Online  or three copies of your application can be hand delivered to Mrs Katie Gannon, Personnel Manager, Ballarat High School, 1726 Sturt Street, Lake Gardens, 3350, by 4.00pm Monday 19th October 2020 marked Confidential – Pathways Co-ordinator.

Responses to the key selection criteria and a resume including the names of three referees, including their contact details (phone and email), must be included in the application.

Tagged as: education, education support, pathways co-ordinator